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PROSERVICE BLOG

How to Prep Your Business for Hurricane Lane

by Ruth Erickson | August 22, 2018

UPDATE: As you may have heard, all ProService Hawaii offices will be closed on Friday, August 24 as the islands prepare for the worst of Hurricane Lane. As your client experience is still our top priority, if you have an HR-related issue on Friday, please call 808-394-8878 and press "0" to connect with a team member during this time. Our offices will plan to reopen on Monday, weather permitting.

As Hurricane Lane approaches the islands, all of us at ProService hope that you and your employees stay safe during the storm. As your HR partner, we encourage you to communicate with your employees about hurricane preparedness and to share your evacuation contingencies in advance to keep your employees informed and safe.


But, what else can you do to prepare yourself for Hurricane Lane’s expected impact? Whether you’re a ProService client or a local business owner, we’ve compiled a quick list of need-to-knows for those wondering what you should do next.


If You’re a ProService Client...

If you’re a ProService client with payroll on Friday, ensuring your employees get paid on time has never been more important. Especially when a hurricane looms nearby and preparedness may have already taken a financial toll.


That’s why we highly encourage you to connect with your ProService team if you have any questions. We’ve already reached out about how you can successfully post your payroll in advance and get your people paid as scheduled if Lane hits hard. As long as your banks remain open and on-the-ground mail delivery operations continue as scheduled, direct deposits and checks should be processed and mailed out as usual.


For others of you, maybe you’re considering closing your business or worksite this week. What does this mean for non-exempt and exempt employees? What happens if an employee wants to work-from-home while your business remains open? Understanding the HR implications of your disaster preparedness decisions can feel stressful and complicated. Talk with your ProService team and let us help you get prepared.


If You’re a Local Business Owner...

In addition to making your payroll a priority there are other steps you can take to plan and prepare. Thinking through a preparedness plan not only for your family but for your business and worksite will be critical in anticipation of Hurricane Lane’s potential disruption. Here are few considerations to think through:


  • Create a hurricane preparedness plan for your business, using The Ready Business Hurricane Toolkit that helps you take action to protect your employees and customers, and ensure business continuity as well. While preparing for a potential disaster should occur long before the event, you can leverage this toolkit to think through priority areas as it relates to your staff, surroundings, space, systems, structures and service.

  • Create an employee alert system (email, phone, or otherwise) to alert employees and other necessary staff about the hurricane and your plan of action as it relates to your business. Additionally, encourage employees to think through their own disaster preparedness actions with their families and to download their local news app of choice with notifications to stay up-to-date on local weather developments.

  • Protect your important assets such as files, documents, equipment and any other items necessary to reopen your business following a disaster. Consider creating an electronic backup of your important documents, relocating your critical contents at least one foot above ground, and documenting your business valuables.


As the islands await Hurricane Lane’s arrival, we encourage you to think through your disaster preparedness plan, communicate with your employees and staff earlier rather than later, and to talk with your ProService team regarding your HR concerns.


Stay safe everyone!

Ruth Erickson

ABOUT THE AUTHOR

With more than 17 years of experience working across and managing high-performing teams, Ruth’s passion is for leading and motivating members to be change agents. She is currently the Director of Marketing at ProService Hawaii. Before joining ProService, Ruth held various leadership roles at Microsoft in marketing and product organizations.